Before the Commissioning Construction Stage commences, and to ensure that all parties involved in the project commissioning process are fully aware of the expectations and requirements, the CxA and/or General Contractor shall conduct a Commissioning Kick-Off Meeting with the Project Team.
Attendance will be required by the parties, as noted in the table below.
Attendees required at the kick-off meeting include:
|Client Team||Project Manager/Engineering Manager||Information Only|
|Project Manager||Project Director + MEP Project Manager||To provide support to the commissioning team|
|Commissioning Authority||Senior Commissioning Manager + each Discipline Lead||Arrange/issue agenda / lead the meeting and provide minutes|
|LEED Consultant||Senior LEED Consultant Manager||To provide support to the commissioning team|
|General Contractor||Project Director, Senior Engineering Representative + each Discipline Lead||Understand the process, ask any questions, and relay to site teams|
|Contractors / Sub Contractors / Vendors||Senior Management Team||Understand the process, ask any questions, and relay to site teams|
COMMISSIONING KICK-OFF MEETING REQUIREMENTS & AGENDA Template, based upon our article, in [Microsoft Word] format allowing editing for your projects.
The meeting agenda and discussions should cover the following as a minimum, with sufficient time being allowed to ensure all points are fully covered and understood.
|1||Run through of the Commissioning Plan|
|2||Run through the Commissioning Specification|
|3||Run through of the Commissioning Process|
|4||Present the Organigram for the project of all persons involved and responsibilities|
|5||Run through the programme. If this is not completed then an overview of the programme and what information will be expected to be included format/sequence/drop line/progress monitoring etc.|
|6||Discuss future Commissioning Meetings that will be held|
|7||Run through of the Commissioning Documentation that will be required and formats etc. Inline with Cx Plan/Project requirements [Factory Acceptance Testing, Site Acceptance Testing, Commissioning Reports, Commissioning Scripts, Final Test Packs, etc]|
|8||Understanding of all Codes/Guides and Standards that will be used to ensure the commissioning works are completed in line with requirements.|
|9||Examples of Numbering of the Commissioning Documentation.|
|10||Explanation of the use of any electronic platforms and field defects/observation software that will be used for the project.|
|11||The approval process of Testing and Commissioning Documents and Status that will be used.|
|12||List all Factory testing that will be required|
|13||List all Mockups that will be required|
|14||Note how the progress of the commissioning works will be tracked and documented|
|15||If any Critical System Testing discuss what will be expected and documentation requirements|
|16||Training Requirements and formats of documents/materials that should be produced|
|17||Client Witness and Sampling responsibilities, documentation/site, and [%] to be witnessed|
|18||Discuss Building Logbooks, Systems Manuals, and Handover materials that will be required|
|19||Discuss any seasonal testing that will be required|
|20||Provide minutes of meeting and issue to the project team|
Commissioning Kick-Off Meeting Requirements & Agenda [PDF & MS Word]
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