COMMISSIONING KICK-OFF MEETING | Guide, Agenda and download

Before the Commissioning Construction Stage commences, and to ensure that all parties involved in the project commissioning process are fully aware of the expectations and requirements, the CxA and/or General Contractor shall conduct a Commissioning Kick-Off Meeting with the Project Team.

The parties will require attendance, as noted in the table below.

🟩 Attendance

Attendees required at the kick-off meeting include:

Company	Role	Responsibility
Client Team	Project Manager/Engineering Manager	Information Only
Project Manager	Project Director + MEP Project Manager	To provide support to the commissioning team
Commissioning Authority	Senior Commissioning Manager + each Discipline Lead	Arrange/issue agenda / lead the meeting and provide minutes
LEED Consultant	Senior LEED Consultant Manager	To provide support to the commissioning team
General Contractor	Project Director, Senior Engineering Representative + each Discipline Lead	Understand the process, ask any questions, and relay to site teams
Contractors / Sub Contractors / Vendors	Senior Management Team	Understand the process, ask any questions, and relay to site teams

🟩 Agenda

The meeting agenda and discussions should cover the following as a minimum, with sufficient time to ensure all points are fully covered and understood.

Ref	Description
1	Run through of the Commissioning Plan
2	Run through the Commissioning Specification
3	Run through of the Commissioning Process
4	Present the Organigram for the project of all persons involved and responsibilities
5	Run through the programme.   If this is not completed then an overview of the programme and what information will be expected to be included format/sequence/drop line/progress monitoring etc.
6	Discuss future Commissioning Meetings that will be held
7	Run through of the Commissioning Documentation that will be required and formats etc. Inline with Cx Plan/Project requirements [Factory Acceptance Testing, Site Acceptance Testing, Commissioning Reports, Commissioning Scripts, Final Test Packs, etc]
8	Understanding of all Codes/Guides and Standards that will be used to ensure the commissioning works are completed in line with requirements.
9	Examples of Numbering of the Commissioning Documentation.
10	Explanation of the use of any electronic platforms and field defects/observation software that will be used for the project.
11	The approval process of Testing and Commissioning Documents and Status that will be used.
12	List all Factory testing that will be required
13	List all Mockups that will be required
14	Note how the progress of the commissioning works will be tracked and documented
15	If any Critical System Testing discuss what will be expected and documentation requirements
16	Training Requirements and formats of documents/materials that should be produced
17	Client Witness and Sampling responsibilities, documentation/site, and [%] to be witnessed
18	Discuss Building Logbooks, Systems Manuals, and Handover materials that will be required
19	Discuss any seasonal testing that will be required
20	Provide minutes of meeting and issue to the project team

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🟩 Commissioning Kick-Off Meeting Requirements & Agenda [PDF & MS Word]

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